Get College Funds

General
	Checklist Deadlines Early Bird Eligibility Info Residency FAFSA Submitting Your Complete Packet
	Application Activities Chart Personal Statements Application Templates Transcripts Transmitting/Uploading Documents Additional Essays/Info Membership/Employer Information Other
	After you Submit Making Changes If Selected FAQs
Contact Us
	Scholarships Computer Issues

Options for Uploading Transcripts (for eApp users)

For the 2010-11 award season, OSAC offers three options for electronically transmitting transcripts to OSAC, and one way for sending paper copies of the transcripts to OSAC.

For electronically transmitting transcripts to OSAC, in both #1 and #2 below, you must click on the 'Request HS Upload' button in your eApp to complete a form to give to your high school Registrar or the person who processes transcript requests.

Your High School Registrar or Transcript Processor may upload high school transcripts through OSAC's 'High School Transcript Upload" website (OSAC secure web portal).
Your High School Registrar or Transcript Processor may upload transcripts through IDTS.
Students can scan a hard copy of their unofficial transcript (or other documents required by a specific scholarship after receiving notification from OSAC, e.g., birth certificate, DD214, licenses); save it as a PDF file (viewable with Adobe Reader or Preview) or image file (.jpg, .tif, or .gif file) and upload to OSAC.

For sending the transcripts to OSAC, students generate a cover sheet with the document information, and send the cover sheet and the transcripts to OSAC.

In all cases: For security purposes, before photocopying, scanning, or submitting transcripts, mark out the first five digits of the Social Security Number (SSN) to display only the last four digits of the student’s SSN. (If the school uploads the student’s transcript, the school must do the same or leave off the student’s SSN.

Upload Options

High School Uploads/Transmits Transcript using High School Transcript Upload Website or IDTS
- Students completing the eApp can request that their high school upload/transmit their high school transcript. The student fills out and prints the “High School Transcript Upload Request Form” that contains instructions to their high school’s Registrar on how to access OSAC’s secure web portal. The student is responsible to deliver the form to the high school (some high schools will not upload/transmit a transcript unless the student signs and gives the form to them). After the high school has processed the transcript request, the student will be able to view the transcript that the high school uploaded/transmitted.
- High schools using the portal for the first time will request an OSAC login to access the portal. Once in the portal, they will see instructions for uploading transcripts to OSAC and see their school’s list of students requesting transcripts be sent to OSAC. A verification column will indicate if the transcript is successfully transmitted. Do not include SSN in the transcript. For uploads, only PDF files or image files (.pdf, .jpg, .tif or .gif files) are accepted.
- For Oregon high schools using IDTS/EDI to transmit the transcripts, the status of the transcript will not be updated until after the transcripts are received by OSAC and processed (usually the next business day).
- For schools uncomfortable with the uploading process, OSAC will accept the student’s transcript by fax, but OSAC prefers that schools transmit the transcripts using the upload feature or IDTS. For security reasons, OSAC is not publicizing the fax phone number which can only be obtained once the school logs in to their secure web portal page.
Student Uploads the Transcript :
- Black out Social Security Number (SSN): If an SSN is on the transcript, the student must mark out the first five digits of the SSN to display only the last four digits of the SSN.
- Scan the transcript: Scan the transcript if you don't already have a file, saving in a PDF file (viewable with Adobe Reader or Preview) or an image file (.jpg, .tif, or .gif).
  - Scan at a Copy Center: Scan transcripts and documents at a local copy center. If the transcript or document is more than one page, request that it be scanned into one file. You will need to provide a USB flash drive or disk to save your document.
  - Scan at School or Home: Many school and home printers may have a scanning feature that can save documents into one file name (save on a flash drive or on your computer).
  - Determine the Type of File: After scanning, to verify that the type of file (also known as the file format, or kind of file) matches the PDF or image file formats required by OSAC, navigate to the file on your computer. On Mac computers, select Get Info from File menu; on PC computers, right click on the file, and select Properties from the menu. The type of file should be displayed in a pop-up window.
- Upload the File(s): When prompted by eApp, upload the transcript:
  - Have multiple files? If you have multiple files for the same document (e.g., a file for each page or each school), then select the multiple files option in Step 1 (Choose a File Upload Option). Then you can upload each of your files, one by one; eApp will update the number of files uploaded. Once done uploading all files, click the "Process Current Uploads" button below. The files will then be merged into one PDF file.
  - Already uploaded the document? If you select the one file with replace file upload option, then eApp will automatically overwrite and replace the previously uploaded file.
  - How the 'Browse' or 'Choose' button works. The button by the 'Select transcript file' text box is named 'Browse' or 'Choose' (the name depends on what browser you are using). For example, Internet Explorer names the button 'Browse'. When you click on the button, a file navigation box opens that allows you to traverse the folders on your computer until you select the file that you will be uploading.
  - Image files will automatically be converted to PDF format after the upload process is complete.
- Scanned File Will Not Upload? If you have a scanned file, but it won't upload, then try these suggestions:
  - Is your file something other than a PDF file or image file (.jpg, .tif, or .gif)? If so, eApp will not accept the document for the upload. Examples file formats that OSAC does NOT accept are Microsoft word files, zip files, or executables. Re-scan your file to be a PDF file or image file. (See 'Determine the Type of File' above.)
  - Is your file larger than 4 megabytes? If so, eApp won't be able to upload the file. Make the file smaller by:
    - Scanning the document in grayscale (black and white, not color);
    - Reducing the resolution of the scan: don't select "best resolution" (75 dpi is good enough for viewing on the script and a printable version); and/or
    - Breaking the file up into two or more files
  - Are you using a slow connection? If you are using a dialup or your DSL or broadband connection is having slow upload speeds, then try going to another computer that has a faster connection.
  - Are you using a wireless connection? Some wireless connections may drop the connection if the upload takes too long, so try using a wired connection.
  - Can you try another browser? Sometimes, using another browser might give different results if the browsers are set up differently: if using Internet Explorer, then try Firefox; if using Firefox, then try Safari.
  - Can you try another computer? Sometimes, using another computer might give different results if the computers are set up differently.
Student Unable to Scan, Upload, or Transmit?
When students go to the transcript page in their eApp, they will have the option to indicate the reason why they cannot upload the transcript or document. When they click on the 'Unable to Upload' button, eApp will produce a cover sheet with the student’s name, eApp application number, the document description, and the reason why the student can't do the upload. Students can print and staple this cover sheet to the paper transcript or document. The documents must be received at OSAC by the February 16 Early Bird Review or Final March 1 deadline.