Options for Uploading Transcripts
OSAC offers three options for electronically transmitting transcripts to OSAC, and one for sending paper copies of the transcripts to OSAC.
Electronically transmitting transcripts to OSAC:
- If you are a current high school senior or graduate of the prior academic year, your High School Registrar or Transcript Processor may upload high school transcripts through OSAC's 'High School Portal " (OSAC secure web portal). Use the 'Request High School Upload' option in your online Scholarship Application (App) to complete a form to give to your high school Registrar or the person who processes transcript requests.
- If you are a current high school senior or graduate of the prior academic year, your High School Registrar or Transcript Processor may upload transcripts through IDTS. Use the 'Request High School Upload' option in your Scholarship App.
- All applicants can request from their high school (or county educational services district office for a GED transcript) a copy of their unofficial transcript and then scan and save it to their computer as a PDF file (preferred) by clicking SAVE AS and choosing PDF as the file type. The scanned file can also be saved as an image file (.jpg, .tif, or .gif), and then uploaded to the Scholarship App.
Mail the transcripts to OSAC at the address below:
- Students generate from their App, a cover sheet with the document information, and mail the cover sheet and the transcripts to OSAC before February 16 to meet the Early Bird review deadline, or the final deadline of March 1.
In all cases: For security purposes, before photocopying, scanning, or submitting transcripts, mark out the student’s Social Security Number (SSN). (If the school uploads the student’s transcript, the school must leave off the student’s SSN).
If submitting a website transcript, do not copy and paste into a document, it will be rejected. You may choose print from your browser menu, select Adobe PDF, and then choose print again. This allows you to save a PDF document of the transcript, with all formatting intact. Another option is to print the page and scan it. If you are awarded a scholarship, you may be required to provide official transcripts.
Transcripts sent to OSAC via e-mail will NOT be accepted. You must either upload your transcript, mail/hand-deliver it, or have your school upload it. If you have to enter an OSAC e-mail address when you order your transcript from your school (e.g., “Go green” method with the University of Oregon), choose another delivery method because it will NOT be accepted.
If you are unsure about how to obtain a copy of your high school, college, or GED transcript, click here.
- High School Uploads/Transmits Transcript using High School Portal or IDTS
- Students (current high school seniors or graduates of the prior academic year) completing the Scholarship App can request that their high school upload/transmit their high school transcript. The student fills out and prints the “High School Transcript Upload Request Form” that contains instructions to their high school’s Registrar on how to access OSAC’s secure web portal. The student is responsible to deliver the form to the high school (some high schools will not upload/transmit a transcript unless the student signs and gives the form to them). After the high school has processed the transcript request, the student will be able to view the transcript that the high school uploaded/transmitted.
- High schools using the portal for the first time will request an OSAC login to access the portal. Once in the portal, they will see instructions for uploading transcripts to OSAC and see their school’s list of students requesting transcripts be sent to OSAC. A verification column will indicate if the transcript is successfully transmitted. Do not include an SSN in the transcript. For uploads, only PDF files or image files (.pdf, .jpg, .tif or .gif files) are accepted.
- Each school representative who uploads transcripts will need their own login and password – available by request through the OSAC Client Access for High School Offices webpage.
- For Oregon high schools using IDTS/EDI to transmit the transcripts, the status of the transcript will not be updated until after the transcripts are received by OSAC and processed (usually the next business day).
- For schools uncomfortable with the uploading process, OSAC will accept the student’s transcript by fax, but OSAC prefers that schools transmit the transcripts using the upload feature or IDTS. For security reasons, OSAC is not publicizing the fax number which can only be obtained once the school logs in to their secure web portal page.
- Applicant Uploads the Transcript :
Black out Social Security Number (SSN): If an SSN is on the transcript, the applicant must mark out the SSN.
- Scan the transcript: If you don't already have a file, scan the transcript and save as a PDF file (viewable with Adobe Reader or Preview) or an image file (.jpg, .tif, or .gif). See instructions above.
- Scan at a Copy Center: Scan transcripts and documents at a local copy center. If the transcript or document is more than one page, request that it be scanned into one file. You will need to provide a USB flash drive or disk to save your document.
- Scan at School or Home: Many school and home printers may have a scanning feature that can save documents into one file name (save on a flash drive or on your computer).
- Determine the Type of File: After scanning, to verify that the type of file (also known as the file format, or kind of file) matches the PDF or image file formats required by OSAC, navigate to the file on your computer. On Mac computers, select Get Info from File menu; on PC computers, right click on the file, and select Properties from the menu. The type of file should be displayed in a pop-up window.
- Upload the File(s): Select the 'Upload' option in Scholarship App. When prompted, upload the transcript:
- Have multiple files? If you have multiple files for the same document (e.g., a file for each page or each school), then select the multiple files option in Step 1 (Choose a File Upload Option). Then you can upload each of your files, one by one; Scholarship App will update the number of files uploaded. Once done uploading all files, click the "Process Current Uploads" button below. The files will then be merged into one PDF file.
- Already uploaded the document? If you select the one file with replace file upload option, then Scholarship App will automatically overwrite and replace the previously uploaded file.
- How the 'Browse' or 'Choose' button works. The button by the 'Select transcript file' text box is named 'Browse' or 'Choose' (the name depends on which browser you are using). For example, Internet Explorer names the button 'Browse'. When you click on the button, a file navigation box opens that allows you to traverse the folders on your computer until you select the file that you will be uploading.
- Image files will automatically be converted to PDF format after the upload process is complete.
- Scanned File Will Not Upload? If you have a scanned file, but it won't upload, then try these suggestions:
- Is your file something other than a PDF file or image file (.jpg, .tif, or .gif)? If so, Scholarship App will not accept the document for the upload. Examples file formats that OSAC does NOT accept are Microsoft word files, zip files, or executables. Re-scan your file to be a PDF file or image file. (See 'Determine the Type of File' above.)
- Is your file larger than 4 megabytes? If so, Scholarship App won't be able to upload the file. Make the file smaller by:
- Scanning the document in grayscale (black and white, not color);
- Reducing the resolution of the scan: don't select "best resolution" (75 dpi is good enough for viewing on the script and a printable version); and/or
- Breaking the file up into two or more files
- Are you using a slow connection? If you are using a dialup or your DSL or broadband connection is having slow upload speeds, then try going to another computer that has a faster connection.
- Are you using a wireless connection? Some wireless connections may drop the connection if the upload takes too long, so try using a wired connection.
- Can you try another browser? Sometimes, using another browser might give different results if the browsers are set up differently: if using Internet Explorer, then try Firefox; if using Firefox, then try Safari.
- Can you try another computer? Sometimes, using another computer might give different results if the computers are set up differently.
- If everything you tried failed, use the 'Send or deliver' option in Scholarship App.
- Student Unable to Scan, Upload, or Transmit?
If you are unable to scan, upload, or transmit your document, select the 'Send or deliver' option in Scholarship App to indicate the reason why you cannot upload the transcript or document. When you click on the 'Unable to Upload' button, Scholarship App will produce a cover sheet with the student’s name, Scholarship App application number, the document description, and the reason why the student can't do the upload. Students can print and staple this cover sheet to the paper transcript or document. The documents must be received at OSAC by the February 16 Early Bird Review or Final March 1 deadline.